Syncing your calendar with Microsoft 365

Using Microsoft 365? Then sync your calendar in SpinOffice with your calendar in Outlook. An appointment you create in SpinOffice also appears in Outlook and on your phone, and vice versa.

Before you start

• Using CalDAV? Turn it off first and remove the CalDAV account from your phone. Otherwise every appointment shows up twice.
• Appointments that are already in both? Delete them from SpinOffice first. Once connected, they come back in from Outlook.

Turning on syncing

1. Go to ☰ > Administration > User settings > Synchronization and open the Office 365 calendar tab. Or, in the calendar, choose Sync my Office 365 calendar under the gear icon.
2. Tick Sync calendar and click Save.
3. Log in with your Microsoft 365 account and give SpinOffice access to your calendar. You only need to do this once.
4. Once the connection works, you see confetti.

You then see a message that the Office 365 calendar sync is active.

'Admin approval required' message? Then your IT administrator needs to approve SpinOffice once. Read how: 'Admin approval required' message when connecting Microsoft 365

What is synced?

• The calendar of the Microsoft 365 account you log in with. Shared calendars and colleagues' calendars are not: each colleague connects their own calendar.
• It works both ways: new and changed appointments appear in SpinOffice and in Outlook.
• The first time, all your appointments are retrieved from Outlook. This takes 30 minutes to an hour.
• After that, the calendar syncs every 5 minutes.
• Please note: an appointment that is private in SpinOffice is not private in Outlook. Colleagues who can see your Outlook calendar will see that appointment too. So make it private in Outlook as well.
• If you restore a deleted appointment in SpinOffice, it also comes back in Outlook.

Please note with recurring appointments

Recurring appointments are synced correctly. But if you change a single appointment in a series, for example a different time, that change is not yet synced correctly. Does one appointment need to be different? Delete it from the series and create a separate appointment. We're working on a fix.

Stopping the sync

Untick Sync calendar on the Office 365 calendar tab. Your appointments stay in SpinOffice and Outlook; only the syncing stops.

Want to sync your contacts too? Read Syncing contacts with Microsoft 365