Company preferences

In Company preferences, you set what applies to the whole organization. A change applies to all users.

Go to ☰ > Administration > Company preferences. You need the SpinOfficeAdmin right for this.

General

• Display language: the language of SpinOffice.
• Date format and Time format: for example dd/mm/yyyy and 24-hour clock.
• Country state field: an extra field on the contact card for states or provinces, as in the US or Canada.
• Hide date for today's items: for today's items you only see the time.
• Enable time registration: turns on time recording. Read Recording time on a task

CRM part

• Show communication of employees in employer's archive: in a company's archive you also see everything from its contact persons.
• Show folders of employer in employee's archive: for a contact person you also see the company's folders.

Email & Tasks

• Preferred view in Inbox: show the linked contact, or the sender with email address.
• Keep contact link on forwarding a message: a forwarded email stays linked to the same contact.
• Allow removal of attachments without deleting the message: if this is off, nobody can delete an attachment on its own.

Auto-clean

Keep your database clean. You set after how many days SpinOffice cleans up:

Please note: once something has been cleaned up, it's gone. As long as the backup still exists, we can restore it for you.

Time

How much time SpinOffice counts by default for an email and a phone call (Charge for email in, Charge for email out, Charge for call (in/out)). That time is added to the contact, on the Time tab.

Security

Turn on two-factor authentication for the whole organization. Read Setting up two-factor authentication

Company

Your company details: name, address, IBAN, CoC number and VAT number. You use them as merge fields in email templates.

License dashboard

Here you see your licenses and their expiration date, and you assign a license to a user. Read Adding a user

Mailboxes

All connected mailboxes of the organization, with the last sync and whether the connection works (green or red). Read Connecting Microsoft 365 or Outlook