Making emails, files and folders private

In SpinOffice, your whole team sees everything by default. That makes working together easy. Do you have something personal or confidential, such as a job application, a salary review or a private email? Then make it private.

What does private mean?

• Your colleagues don't see the content, not even in the contact's archive.
• An administrator doesn't see it either. There is no right that lets someone open another user's private items.
• Private items are not included in an export.
• The AI features and the Claude connector don't use them. Private files are not read.

You can make emails, files and folders private.

Making an email private

• In the Inbox: select the email and click Private at the top.
• When sending: choose Private at the bottom of the email window. Read more: Sending an email
• All email from one sender: set up an email rule with Mark email as private. Read more: Email rules

Making a file private

• When adding it: tick Private before you save.
• Afterwards: click ☰ next to the file and choose Private.

Read more: Adding and finding files

Making a folder private

• In the folder list, click ☰ next to the folder and choose Private.
• Or open Folder properties, tick Private and click Save.

Read more: Creating and managing folders

Good to know

• Private really is private. If a colleague goes on holiday or leaves the company, no one can access their private items. So only make truly personal things private, not client matters a colleague needs to be able to take over.
• Want a colleague to see less? Then don't use private, but limit their rights or the contact types they can see. Read more: Managing users and rights